Epic EMIS Ultimate

User Management

Administrators create users based on the persona in the system, e.g., Student, Teacher, Principal, Employee, Parent, or others. Users are created based on information to control the user’s data access and management rights.

Roles & Privileges Management

Administrators assign and manage the users’ action privileges based on their roles in the educational system. Roles are allowed to discover data, and when they do, they are provided with create/read/edit/delete privileges.

System Administration

Administrators manage the listings of Education Stages, Education Grades, Education Stage Grades, Education Stage Classifications, Education Grade Classifications, School Classifications, Education Progression Paths, Fields of Study, Field Specializations, Fields of Study and Specializations Progression Paths, Certificate Levels, Diplomas, and Audit Trail.

Application Administration

Administrators manage the listings of the Academic Calendar, Events, Schedules, Schedule Slot Times, Master Class Schedule, School Days, Performance Rating Levels, Exams, Universities and Colleges, Position Assignments, Job Titles, Employee Teaching Hours, Employee Classifications, Job Grade Salaries, Jobs Hierarchy, Employee Engagement Type Position Categories, and Entities.

Parameters

Administrators set parameters such as Academic Years, Place Types, Places, Regions, Building Floors, Construction Materials, and Vaccines.

List Management

Administrators set up hundreds of lookup lists in the system’s Lookup Tables.

Course Catalog

Manage the course catalogue and categorize courses as core, optional, and electives along with their relevant prerequisites.

Subjects

Manage subjects under which the courses are grouped.

Course & Subject Grades

Link subjects and courses to their corresponding education grades.

School Master

Record, manage, and access all information about your school, including School Name, Census Number, Administrative Entity, School Independence, School Status, Gender, Education Stage, Education Grades, and various Addresses.

Property Master

Record, manage, and access all information about your property, including Property Name, Directorate, Property Status, and various Addresses.

College Master

Record, manage, and access all information about your college, including College Name, Census Number, Administrative Entity, College Independence, College Status, Gender, Education Stage, and various Addresses.

University Master

Record, manage, and access all information about your university, including University Name, Census Number, Administrative Entity, University Independence, University Status, Gender, and various Addresses.

Literacy Center Master

Record, manage, and access all information about your literacy center, including Literacy Center Name, Census Number, Administrative Entity, Literacy Center Independence, Literacy Center Status, Gender, Education Stage, and various Addresses.

Master Calendar

Several calendars are available including those related to preset schedules, e.g., Morning, Afternoon, Morning and Afternoon, Evening, Afternoon and Evening, as well as Morning, Afternoon, and Evening; Education Stages, e.g., Preschool, Primary, Basic, Middle, Preparatory, Secondary, and Vocational stages; events; classes; breaks; and others.

Academic Calendar

The academic calendar is a template set for the entire system including the academic year’s global events and important dates in the current academic year, such as Academic Year Start and End Dates, Term Start and End Dates, and more.

School Calendar

The school calendar inherits the academic calendar and lets school principals add, edit, and access all types of events at the school.

School Section Calendar

The school section calendar inherits the school calendar and lets school principals and teachers add, edit, and access all types of events for the education grade section at the school.

Teacher Calendar

The teacher calendar shows the schedules of all school sections to which the teacher is assigned, and the teacher can add, edit, and access events related to courses, homework assignments, meetings, and more.

Student Calendar

The student calendar shows the schedule of the school section in which the student is enrolled and all school events with the academic calendar.

Event Scheduling

Users can schedule and manage regular and recurring events.

Student Master

Record, manage, and access all information about students, including Student Name, Identification Numbers, Demographic Information, and various Addresses.

Student Attendance

School principals and teachers capture and track student attendance records, and they can generate attendance reports for students in their various grade education sections at the school.

Student Study Records

School principals and teachers track and manage student records of assessments, exams, failures, dropouts, disciplinary actions, and appreciation letters.

Student Health Records

Record, manage, and access information related to the student physical attributes, mental health, medical records, and vaccinations.

Student Applications & Admissions

Automate the various steps involved in admission of students including applications for admission, document submissions, and fee payments.

Student Registrations

Process and manage registrations throughout the student’s learning journey.

Student Transfers

Transfer students internally between grade sections or externally to other schools.

Student Transcripts

Manage and generate student transcripts, certificates, diplomas, and attestations.

Teacher Master

Record, manage, and access all information about teachers, including Teacher Name, Identification Numbers, Demographic Information, Employment Status, and various Addresses.

Teacher Attendance

School principals capture and track teacher attendance records, and they can generate attendance reports for teachers in their various grade education sections at the school.

Teacher Records

School principals track and manage teacher professional records, training, diplomas, certifications, disciplinary actions, and appreciation letters.

Teacher Assignments

School principals manage and track all teacher assignments along with their job titles, positions, academic and administrative duties, subjects and courses taught, and schools within the system.

Teacher Transfers

Transfer teachers to other schools using special workflows involving human resources and educational administrators.

Teacher Workload

Manage and monitor teacher workload and section assignments to ensure a balance between academic and administrative duties.

Employee Master

Record, manage, and access all information about employees, including Employee Name, Identification Numbers, Demographic Information, Employment Status, and various Addresses.

Employee Attendance

Department heads and school principals capture and track employee attendance records, and they can generate attendance reports for employees in administrative departments and schools.

Employee Records

Department heads and school principals track and manage employee professional records, transfers, and actions throughout their employment.

Employee Assignments

Manage and track all employee assignments along with their job titles, positions, duties, and locations in all entities within the system.

Health Records

Record, manage, and access information related to the teacher and employee physical attributes, mental health, medical records, and vaccinations.

Training Records

Track and manage teacher and employee training records.

Diploma Records

Track and manage teacher and employee diploma records and academic achievements.

Performance Records

Department heads and school principals track and manage employee performance records, discipline, certifications, disciplinary actions, and appreciation letters.

Multi-Lingual User Interface

Users may flip from one language to another with the ckick of a button, e.g., English, Arabic, Kurdish.

Multi-Lingual Reports and Indicators

Reports and indivators may be generated in several languages, e.g., English, Arabic, Kurdish.

Multiple Educational Institutions within One Single Organization

Manage multiple educational institutions as part of your organization to have a rollup view into one dashboard and drilldown capabilities to monitor the performance of the various institutions.

Support for Web Content Accessibility Guidelines (WCAG 2.1)

Epic EMIS makes the solution more accessible to people with a wide range of disabilities, including visual, auditory, physical, speech, cognitive, language, learning, and neurological disabilities.

Data Mart

Extract and transform all transactional data into a separate data mart for better and faster analysis and reporting.

Decision Support Dashboard

User-friendly dashboards for each user role allow quick access to useful and important information.

Statistical Indicators (Pack 1)

Twenty (20) statistical indicators that are essential to operating your educational institution.

Educational Charts & Reports (Pack 1)

Eighty (80) analytical charts and reports that are essential to managing your educational institution.

Parent & Guardian Master

Record, manage, and access information about the parents and guardians of students including demographic information and contact information.

Family Accounts

Record, manage, and access family information about students, their siblings, parents, and guardians.

Family Structure

Implement the family structure to eliminate duplicate entries while providing visibility to parents and guardians over the academic and behavioral performance of their children.

Training Center Master

Record, manage, and access all information about your training center, including Training Center Name, Census Number, Administrative Entity, Training Center Independence, Training Center Status, Gender, and various Addresses.

Competency Units

Manage the competency unit catalogue and define their relevant prerequisites. Competency units are typically qualifications that specify the standard performance expected from an individual in the workplace.

Knowledge & Skills

Specify the knowledge and skills to be gained from a competency unit.

Trainee Master

Record, manage, and access all information about trainees, including Trainee Name, Identification Numbers, Demographic Information, and various Addresses.

Trainee Attendance

Administrators and trainers capture and track trainee attendance records, and they can generate attendance reports for trainees in their various training sections at the training center.

Trainee Training Records

Administrators and trainers track and manage trainee records of assessments, exams, failures, dropouts, disciplinary actions, and appreciation letters.

Trainee Health Records

Record, manage, and access information related to the trainee physical attributes, mental health, medical records, and vaccinations.

Trainee Applications & Admissions

Automate the various steps involved in admission of trainees, including applications for admission, document submissions, and fee payments.

Trainee Registrations

Process and manage registrations throughout the trainee’s training journey.

Trainee Transfers

Transfer trainees internally between training sections or externally to other training centers.

Trainee Certifications

Manage and generate trainee transcripts, certificates, diplomas, and attestations.

Trainer Master

Record, manage, and access all information about trainers, including Trainer Name, Identification Numbers, Demographic Information, Employment Status, and various Addresses.

Trainer Attendance

Capture and track trainer attendance records, and they can generate attendance reports for teachers in their various grade education sections at the school.

Trainer Records

Track and manage trainer professional records, training, diplomas, certifications, disciplinary actions, and appreciation letters.

Trainer Assignments

Manage and track all trainer assignments along with their job titles, positions, academic and administrative duties, competency units taught, and training centers within the system.

Trainer Transfers

Transfer trainers to other training centers using special workflows involving human resources and administrators.

Trainer Workload

Manage and monitor trainer workload and section assignments to ensure a balance between teaching and administrative duties.

Libraries

Manage libraries of different types in various buildings and rooms.

Laboratories

Manage laboratories of different types in various buildings and rooms.

Auditoriums

Manage auditoriums of different types in various buildings and rooms.

Theaters

Manage theaters of different types in various buildings and rooms.

Food Courts

Manage food courts of different types in various buildings and rooms.

Sports Arenas

Manage sports arenas in various buildings and schools.

Playgrounds

Manage playgrounds of different types in schools.

School Yards

Manage school yards in schools.

Green Spaces

Manage green spaces in schools.

Workshops

Manage workshops of different types in various buildings and rooms.

Audio-Visual Studios

Manage audio-visual studios in various buildings and rooms.

Stores

Manage stores of different types in various buildings and rooms.

Protection

Manage protection and security facilities of different types in various buildings and rooms.

User-Defined Facility Types

Create your own facility types and manage those facilities.

Asset Master

Manage the asset master for different asset classes and types.

Asset Items

Manage and track asset items and their condition in various locations such as entities, educational institutions, buildings, and rooms.

Assignment Management

Teachers can create homework and project assignments for students in groups or for the entire education grade section.

Committee Memberships

Manage committees, their charters, and memberships across the educational institutions and administrative entities.

Committee Activities

Manage and track committee activities, meetings, and events.

Exams

Manage exams along with their dates and results, as well as the rosters of qualified candidates who may present themselves at these exams.

Grade Books

Electronic grade books feature individual student information and records, including marks, grades, attendance, medical records, transcripts, activities, performance, schedules, and more.

Fees

Set up various fees for registration, tuition, services, activities, and others.

Fee Receipts

Issue electronic receipts to payers for fees paid.

Advance Fee Payments

Collect and track advance fee payments for future deliveries of goods and services.

Online Payments

Process online payments for fees charged to payers.

Family Discounts

Set up and apply multiple-student discounts granted to families to various fees.

Message Broadcasts

Authorized users, such as school principals or teachers, may broadcast messages to certain users.

Polls

Set up polls to engage your students and employees prior to making decisions.

Surveys

Launch surveys and collect information for analysis and decision-making.

Document Management

Upload, track, and store documents.

iOS App for Teachers
iOS App for School Principals

When on the move, access EPIC EMIS from your iPhone or iPad for the easiest user experience.

Android App for Teachers
Android App for School Principals

When on the move, access EPIC EMIS from your Android mobile device or tablet for the easiest user experience.

Multi-Lingual User Interface

Users may flip from one language to another with the ckick of a button, e.g., English, Arabic, Kurdish.

Multi-Lingual Reports and Indicators

Reports and indivators may be generated in several languages, e.g., English, Arabic, Kurdish.

Multiple Educational Institutions within One Single Organization

Manage multiple educational institutions as part of your organization to have a rollup view into one dashboard and drilldown capabilities to monitor the performance of the various institutions.

Support for Web Content Accessibility Guidelines (WCAG 2.1)

Epic EMIS makes the solution more accessible to people with a wide range of disabilities, including visual, auditory, physical, speech, cognitive, language, learning, and neurological disabilities.

Data Mart

Extract and transform all transactional data into a separate data mart for better and faster analysis and reporting.

Decision Support Dashboard

User-friendly dashboards for each user role allow quick access to useful and important information.

Statistical Indicators (Pack 2)

Sixteen (16) statistical indicators that are helpful for educational planning and operating your institution.

Educational Charts & Reports (Pack 2)

One hundred (100) analytical charts and reports that are essential to managing your educational institution.

SDG-4 Educational Indicators (Pack 1)

Ten (10) Sustainable Development Goals for Education (SDG-4) thematic indicators.

Program Management

Enroll schools and students in programs and monitor their academic performance and progress individually and as cohorts.

Sponsorship Management

Manage sponsorships and monitor the performance and progress of the sponsored programs.

Sponsor Management

Manage program sponsors at the levels of individual students and schools.

Scholarship Management

Manage student scholarships and monitor the students’ academic performance and progress.

Course Syllabi

Manage course syllabi to ensure consistency in course delivery, compliance, and accreditation.

Course Content Management

Set up and manage books, reading materials, homework assignments, assessments, lectures, presentations, and digital assets related to the courses.

Virtual Classrooms

Set up virtual classrooms where teachers and students engage with each other in a learning experience.

Online Lectures

Teachers can deliver online lectures from the comfort of their office or home, both synchronously with students viewing the lectures in real-time, and asynchronously with students watching the lectures at their own pace.

Online Assessments

Design and conduct online assessments and quizzes with synchronous and asynchronous delivery methods.

Digital Proctoring

Digital proctoring prevents cheating and academic dishonesty during online assessments and exams by enabling a remote proctor and proctoring tools to observe students on their computers via their screen, webcam, and audio to protect the integrity and security of the assessments.

Advanced Document Management

Upload, track, and store documents, including revision control for such documents.

Library Books

Receive and loan books, manage returns and lost books, for users who are granted library access.

Library Periodicals

Receive and loan magazines, newspapers, and journals, manage returns and lost periodicals, for users who are granted library access.

Laboratory Equipment

Manage and track laboratory equipment along with their conditions and custodians.

Laboratory Materials

Receive, issue, and track consumption and utilization of laboratory materials.

Book Management

Buy, sell, exchange, and loan books to students and teachers and manage out of edition and damaged books.

Item Management

Buy and sell various items and supplies available in the bookstore.

Student Career Advising

Career advisors can assist students in establishing clear career goals and orient them toward the high-demand jobs and majors.

Student Recruiting

Engage employers from various sectors to provide them access to your graduating talent pool to improve employability and career success.

School Home Page Publishing

Publish the home page of your educational institution to improve your visibility and engagement with your community.

Staff Biometric Attendance

Capture, store, and verify biological measurements and unique physical characteristics to identify and automatically recognize staff for attendance purposes.

Student Biometric Attendance

Capture, store, and verify biological measurements and unique physical characteristics to identify and automatically recognize students for attendance purposes.

Staff Tracking

Track and identify the physical location and presence of staff.

Student Tracking

Track and identify the physical location and presence of students.

Vehicles

Manage your fleet of vehicles used for transporting students and goods from and to your educational institution.

Route Assignments

Assign, monitor, and improve routes of vehicles used for transporting students and goods from and to your educational institution.

Vehicle GPS Location Tracking

Track and monitor individual vehicles used for transporting students and goods from and to your educational institution.

Transportation Fees

Define and apply transportation fees to students attending your educational institution.

Digital Portfolios

Students and staff can create portfolios of their activities and personal learning stories with reflections on their experiences.

Students Tutor ChatBot

AI-powered chatbot that assists in tutoring and helping students.

General Information ChatBot

Intelligent chatbot that answers general questions users might have.

Donations

Manage and collect donations from grantors and donors.

ID Card Management

Issue and track identity cards for staff, faculty, and students.

School Inspection Visits

Manage and track inspection visits to schools.

Quality Assessment Surveys

Capture information and observations related to quality of education.

School Ratings

Generate and publish school ratings automatically.

Ex-Students Management

Manage records of ex-students who were previously enrolled in your educational institutions.

Alumni Management

Stay in touch with alumni while leveraging their knowledge and skills to mentor and advise your students.

iOS App for Students
iOS App for Parents & Guardians

When on the move, access EPIC EMIS from your iPhone or iPad for the easiest user experience.

Android App for Students
Android App for Parents & Guardians

When on the move, access EPIC EMIS from your Android mobile device or tablet for the easiest user experience.

SMS Messaging

Send customized SMS text messages and alerts from Epic EMIS to students, parents, teachers, and employees to communicate specific topics of interest to them.

WhatsApp Messaging

Use WhatsApp messaging for communications with various stakeholders.

Newsletters

Create and publish newsletter to stay in touch with students, parents, and staff.

Chats

Connect teachers, students, and parents together through live chats.

Forums

Enable students, teachers, and other employees to collaborate, interact, and exchange information and ideas on secure forums.

Message Boards

Gather people in a community of common interests to interact and share opinions and insights.

Groups

Form groups and communities for easier communications and interactions.

Friends

Engage users with a socially driven incentive to communicate together and grow their relationships.

Blogs

Connect students, parents, teachers, and employees by creating and publishing blog posts on relevant topics.

Private Messaging

Allow your community users to connect person-to-person through individual private messages for more efficient communications.

Social Media Integrator

Maximize connections with your community and stakeholders by linking your Epic EMIS home page to your social media platforms for better reach, engagement, and participation.

Facebook Integrator

Maximize connections with your community and stakeholders by linking your Epic EMIS home page to your Facebook platform for better reach, engagement, and participation.

Instagram Integrator

Maximize connections with your community and stakeholders by linking your Epic EMIS home page to your Instagram platform for better reach, engagement, and participation.

Enterprise Integrator

Using enterprise integration services, you can extract, transform, and load data from other enterprise applications, databases, files into Epic EMIS and vice versa.

Microsoft Teams Integrator

Integration with Microsoft Teams for presentations, chat, messaging, and audio and video calls.

Zoom Integrator

Integration with Zoom for presentations, chat, messaging, and audio and video calls.

Biometrics Integrator

Integrate your Epic EMIS solution with biometric devices, e.g., fingerprint, facial, and iris recognition systems.

BligBlueButton Integrator

Integration with BigBlueButton, a virtual classroom application designed for online education and accessed most commonly through a variety of Learning Management Systems. This provides engagement tools and analytics for educators to interact with their students remotely, while giving educators access to metrics that display student progress.

Google Classroom Integrator

Integration with the Google Classroom blended learning platform that simplifies the creation, distribution, and grading of assignments and streamlines the process of sharing files between teachers and students.

Google Meet Integrator

Integration with Google Meet for presentations, chat, messaging, and audio and video calls.

Moodle Integrator

Integration with Moodle Learning Management System for blended learning, digital education, and flipped classrooms.

Multi-Lingual User Interface

Users may flip from one language to another with the ckick of a button, e.g., English, Arabic, Kurdish.

Multi-Lingual Reports and Indicators

Reports and indivators may be generated in several languages, e.g., English, Arabic, Kurdish.

Multiple Organizations each with Multiple Educational Institutions

Set up multiple organizations with each managing multiple educational institutions to have a rollup view into one dashboard and drilldown capabilities to monitor the performance of the various organizations each with their own institutions.

Support for Web Content Accessibility Guidelines (WCAG 2.1)

Epic EMIS makes the solution more accessible to people with a wide range of disabilities, including visual, auditory, physical, speech, cognitive, language, learning, and neurological disabilities.

Data Mart

Extract and transform all transactional data into a separate data mart for better and faster analysis and reporting.

Decision Support Dashboard

User-friendly dashboards for each user role allow quick access to useful and important information.

Statistical Indicators (Pack 3)

Twenty-Four (24) statistical indicators that are helpful for educational planning and operating your institution.

Educational Charts & Reports (Pack 3)

Three hundred (300) analytical charts and reports that are essential to managing your educational institution.

SDG-4 Educational Indicators (Pack 2)

Twenty (20) Sustainable Development Goals for Education (SDG-4) thematic indicators.